Regular Members: A regular member is one who is employed by
a Maryland and District of Columbia public, or non-public school district, college or university, or a state agency and is performing school
business functions in an administrative or supervisory capacity or serving as a college or university faculty member in the area of school
business or educational administration.
Life Member: A regular member who has served for a minimum
of ten years and is employed in the field of school business administration is eligible for life membership. All past Presidents of ASBO are
awarded a complimentary life membership effective the year following their presidency.
Educational Associate Member: An educational associate member
is a school board member or an individual employed in the profession of education who does not qualify as an active member.
Student Member: A student member is a college or university
student enrolled in school business management or educational administration classes.
Emeritus Member: An emeritus member is a former active member
for at least five years immediately preceding retirement.
Honorary Member: An honorary member is one who is distinguished
in public or professional service and who is elected annually by the Board of Directors.
Business Associate Member: A business associate member shall
be an individual, commercially interested in the field of school business management, including exhibitors, business firms, advertisers, professional
engineers, architects, certified public accountants, or other business related professionals.
The membership of the Board of Directors shall consist of the President,
President-elect, Vice President, Secretary, Treasurer, Immediate Past President, Section Directors, and four Directors elected from the membership
at large. The Executive Director shall be a member ex-officio (non-voting).
The President shall have succeeded from the President-elect. The
President-elect shall have succeeded from the Vice President who shall be elected annually. The Secretary and the Treasurer shall be elected in
alternating years and shall serve for a term of two (2) years each. Each of the four (4) Directors-At-Large shall serve a two (2) year term with
two (2) of the four (4) Directors-At-Large being elected annually.
The three line officers, President, President-elect, and Vice President
shall be members of ASBO International. Their annual dues to ASBO International shall be paid by ASBO of Maryland and the District of Columbia.
The Assistant Section Director from each Section shall be nominated
annually by the Section membership and be elected at the annual meeting of the Association. The Assistant Section Director shall succeed to the
office of Section Director.
In the case of a vacancy occurring in the Board of Directors or
the position of Assistant Section Director, the remaining members of the Board shall have the power to fill the vacancy.
The President, with consent of the Board of Directors, may appoint
Ex-Officio members of the Board. Annually, the incoming President shall announce at the first regularly scheduled meeting of the Board of Directors
the number constituting a quorum of the Board of Directors.
Section 2- Executive Committee
The membership of the Executive Committee shall consist of the President,
President-elect, Vice President, Secretary, Treasurer, the Immediate Past President, and the four (4) Directors-At-Large. The Executive Director
shall serve as a member Ex-Officio (non-voting).
The Association shall hold two general membership meetings each
year. The first meeting shall be held late in the Fall. The second meeting will be held in the late Spring and shall be the annual meeting.
The Board of Directors shall have the power to re-schedule a general
membership meeting of the Association if the interest of the Association shall require it.
At the annual meeting, officers and directors, shall be chosen for
the ensuing year, and they shall enter upon their duties July 1, following their election. In the event of a vacancy or no election, the Board
of Directors shall have the power to fill the vacancy in any office to serve until the next annual meeting.
Changes or additions to the Constitution and Bylaws
may be proposed at any time. Such proposals for changes or additions shall be referred to the Committee on Constitution and Bylaws for recommendation.
The Committee shall then submit the resolution, along with their recommendation, to the Board of Directors for comment not later than fifteen (15)
calendar days prior to distribution to the membership. Distribution to the membership shall occur not later than fifteen (15) calendar days before
the next meeting of the Association. Such changes or additions must be acted upon by the Association.
Any group of voting members in ASBO of Maryland and
the District of Columbia may petition to become recognized as a Section of the Association and be eligible to elect a Section Director. To do so
they shall submit a petition containing the signatures of at least twenty?five (25) members, representing more than one subdivision, to the Board
of Directors for its approval. The continuance of each Section shall be approved annually by the Board of Directors.
1. Makes the well being of students the fundamental value in all
decision-making and action.
2. Supports the principle of due process and protects the civil
and human rights of all individuals.
3. Obeys and supports the Constitution of the United States and
the laws of the State of Maryland and the District of Columbia.
4. Implements the State and local boards of education's policies
and administrative rules and regulations:
Supports the goals and objectives of the employing school system.
Interprets the policies and practices of the district fairly and
objectively.
Implements, to the best of the official's ability, the policies
and administrative regulations of the district.
5. Pursues appropriate measures to correct those laws, policies,
and regulations that are not in the best interest of public education.
6. Pursues stewardship of the district's resources, encourages full
disclosure of relevant information and refrains from using the position for personal gain.
7. Maintains the standards and seeks to improve the effectiveness
of the profession through research and continuing professional development.
Actively supports professional associations aimed at improving
school business management including ASBO-MD&DC and ASBOI.
Accepts leadership roles and responsibilities when the opportunity
exists.
Offers assistance and/or guidance to colleagues and nurtures their
professional growth.
8. Honors all contracts until fulfillment or release.
The President shall preside at all meetings of the Association,
the Board of Directors, and the Executive Committee. The President shall have general supervision of the affairs of the Association and shall
perform the duties normally expected of the chief executive of such an association.
The President shall have overall responsibility for the preparation
of the programs for the meetings of the Association and shall have power to modify or change the program if the best interests of the Association
are served thereby, provided such changes do not conflict with the provisions of the Constitution and Bylaws.
The President shall appoint all committees not otherwise provided
for and shall be an ex-officio member of all committees.
The President shall approve all expenses incurred by the Association
or by any officials of the Association before claims for such obligations are paid and shall be bonded.
The President?elect shall exercise all of the functions
of the President in his or her absence and shall be directly responsible for coordinating the activities of the Executive Director in the preparation
of programs for all Association meetings. The President?elect shall perform any other duties not herein specified which may be assigned by the
President and shall be the liaison with ASBO International.
The Vice President shall be responsible for directing
all activities concerned with membership. The Vice President shall be specifically responsible for making all members aware of the Association's
activities and the benefits of membership. The Vice President shall appoint Liaison Representatives in the local school units. The Vice President
shall perform any other duties not herein specified which may be assigned by the President.
The Immediate Past President shall be a member of the
Executive Committee and the Board of Directors and shall preside over the Past Presidents Council. The Immediate Past President shall perform any
other duties not herein specified which may be assigned by the President.
The Secretary shall be responsible for directing the preparation,
distribution, and reporting of the proceedings and transactions of al meetings of the Association, Board of Directors, and Executive Committee,
officially sign same and certify one copy for the President.
Upon expiration of the term of office, the Secretary shall transfer
to the successor in office all Association books, papers, and other records and property in accordance with the Records Retention Policy.
The Secretary shall perform any other duties not herein specified
which may be assigned by the President.
The Executive Director shall be contracted by the Board of Directors
as an employee of the Association; shall be authorized to administer all policies of the Board of Directors; and shall be responsible for all
business matters of the Association. The Executive Director shall perform the duties as specified in the Board of Directors approved job description.
The Executive Director shall perform any other duties which may
be assigned by the Board of Directors or the President.
The Executive Director shall serve for a term of one year. Reappointment
to succeeding terms may be made annually upon approval of the Board of Directors.
The Treasurer shall keep a correct account between the Association
and its members; shall receive all monies due the Association; and shall hold in safe?keeping all Association funds. At the annual meeting, the
Treasurer shall furnish the President with a statement showing the actual financial condition of the Association. The Treasurer shall be bonded.
The Treasurer shall pay all claims approved by the President; shall
keep a correct ledger account of all receipts and disbursements; shall implement the Board of Directors' Policy on Financial Matters; and shall
close and balance the Association's books as of June 30 of each year, furnishing the incoming President a complete financial statement. The Treasurer
shall also be responsible for filing Federal Tax Exempt Organization forms.
Annually the Treasurer shall file with the President a financial
report, reviewed by the Committee on Financial Oversight, which includes a statement of the financial accounts of the Association. The Treasurer
shall transfer to the successor in office all Association monies, books, papers, and other records and property in accordance with the Board of
Directors' Records Retention Policy.
The Treasurer shall perform any other duties not herein specified
which may be assigned by the President.
The President shall appoint a Parliamentarian who shall
be responsible for advising the President on all matters concerning parliamentary procedures and rules as set forth in the Association's Constitution,
Bylaws, policies, or Robert's Rules of Order. The Parliamentarian shall attend all meetings of the Association.
The Board of Directors shall be the governing board of the Association
and shall have the authority to execute its duties of meeting the objectives of the Association, of managing its finances and properties, of conferring
professional certification, and of establishing the necessary policies and procedures as the needs arise.
The Board of Directors shall be vested with the power to call special
meetings of the Association and to designate the date, time, and place of any such meetings, together with a reason for calling such special meetings
to be fully stated to the membership at least twenty (20) days prior to the date of the meeting.
The Board of Directors shall annually, during their first meeting,
select or confirm the appointment of an Executive Director.
The Executive Committee shall meet at the request of
the President and shall administer the policies determined by the Board of Directors and conduct the affairs of the Association during the intervals
between meetings of the Board of Directors.
In addition to serving as a member of the Board of Directors
and the Executive Committee, the Directors-At-Large shall serve as liaison to the Section Directors as appointed by the President. The Directors-At-Large
shall remind Section Directors of organizational guidelines, facilitate communication between the Executive Committee and the Section Directors,
promote joint meetings between Sections, and generally motivate interest in the activities of the Sections. The Directors-At-Large shall perform
any other duties not herein specified which may be assigned by the President.
Section organization shall include a Section Director and an Assistant
Section Director. Recorders may be designated as required to record the proceedings of Section meetings.
Each Section Director shall be responsible for the supervision and
direction of Section programs, representing the Section as a member of the Board of Directors, providing proceedings of Section meetings as required
by organizational guidelines.
The Assistant Section Director shall be responsible to appoint recorders
as required and to provide copies of the proceedings of the Section meetings to the Section Director as required by organizational guidelines,
assist the Section Director in planning programs for the Section and vote in the Board of Directors when the Section Director is absent.
Section recorders shall be responsible to record the proceedings
of Section meetings and to provide a written copy of the record of the proceedings of the Section to the Assistant Section Director as required
by organizational guidelines.
The President shall appoint the following committees, consisting
of a minimum of three (3) members of the Association: (1) Resolutions, (2) Financial Oversight, (3) Nominations, (4) Constitution and Bylaws,
(5) Public Relations, (6) Exhibits, (7) Legislative, (8) Conference Arrangements, (9) Long Range Planning, (10) Scholarship, (11) Seminars and
Workshops, (12) Professional Certification, (13) Budget, (14) Membership, and any other committees deemed necessary by the President.
All committees shall present annually, to the President, written
reports of their activities.
The Committee on Resolutions shall receive and consider
all resolutions which may be referred to it by the Association and may hold meetings to hear the proponents and opponents of such resolutions.
The Board of Directors shall approve all Resolutions prior to presentation to the general membership.
The Committee on Financial Oversight shall review the
quarterly budgetary and financial statements as submitted by the Treasurer and report to the Board of Directors any potential problems. Prior to
June 30 of each year the Committee on Financial Oversight will recommend to the Board of Directors an independent certified public accountant/firm
with which to contract for a year?end review of the Association's revenues and expenditures. Additionally the Committee on Financial Oversight
shall evaluate the annual review report submitted by the independent certified public accountant/firm and forward a written recommendation to the
Board of Directors prior to the last Board of Directors meeting before the annual Fall Conference indicating acceptance of the independent report
or, if not accepted, the reason why the report was not accepted.
In addition to an annual review, the Committee on Constitution
and Bylaws shall receive and evaluate all requests for changes to the Constitution and Bylaws and make recommendations to the Board of Directors
concerning their adoption.
The Committee on Public Relations shall work with the
Executive Director in seeking out suitable material for publicizing the activities of ASBO?Maryland & the District of Columbia and take such
actions as are necessary to facilitate their publication and/or distribution through the proper media.
The Committee on Exhibits shall be responsible for maintaining
an active exhibitor file and a record of exhibitor participation; recommending appropriate booth rental fees; recommending an Exhibits Committee
budget to the Board of Directors; establishing exhibitor contracts; coordinating with the Committee on Conference Arrangements to organize, supervise,
and implement the annual exhibit of products at the Spring Conference as directed by the Board of Directors.
The Committee on Legislation shall review pending State
and . Federal legislation and alert the Board of Directors of impending laws that would affect school business affairs.
The Committee on Conference Arrangements shall assist in hosting
guests and activities of Association meetings and shall carry out those arrangements for social functions as directed by the President-elect.
The Committee on Conference Arrangements shall work in conjunction
with the Committee on Exhibits.
The Long Range Planning Committee shall study current
Association activities and make recommendations to the Board of Directors relating to future activities and objectives of the Association.
The Scholarship Committee shall solicit and accept applications
for scholarships from the graduating class at all Maryland and District of Columbia high schools. The Committee shall recommend to the Board of
Directors the regulations and procedures governing the recruitment and selection of scholarship recipients. The Board of Directors shall approve
all scholarship awards.
The Committee on Seminars and Workshops shall solicit
ideas for and organize participant?financed seminars and/or workshops to be sponsored by the Association in accordance with the Policy on Special
Seminars and Workshops. The Committee shall recommend to the Board of Directors the regulations and procedures for the development, organization,
and administration of seminars and workshops.
The Professional Certification Committee shall solicit,
accept, and review applications for Registered School Business Administrator (RSBA) and Registered School Business Official (RSBO) of ASBO of Maryland
& the District of Columbia. It shall recommend requirements, policy, and procedures for awarding and re?certifying RSBA/O and potential candidates
to receive these certifications to the Board of Directors.
The Committee on Budget shall meet annually to propose
a budget to the Board of Directors for its approval prior to the beginning of the fiscal year for which it is to be implemented in accordance with
the Policy on Financial Matters. The Committee (chaired by the President?elect) shall include the current President, the President elect, Executive
Director, Treasurer, and any other ASBO?MD&DC members the President shall appoint.
The membership year shall be the same as the Association's
fiscal year. All memberships shall be subject to annual payment of dues as determined by the Board of Directors. Life members shall pay dues in
one payment. Honorary members shall pay no dues. Dues for the various membership categories shall be announced in the ASBO newsletter.
The Elections and Voting procedures for officers and Assistant Section
Directors shall be:
During the first Section meeting of the Fall meeting of the Association,
Assistant Section Directors shall solicit from the Section membership at least two persons, one of whom shall be subject to election at the next
annual Spring meeting of the Association, to serve for a year term as Assistant Section Director.
The Executive Director shall receive from each Assistant Section
Director two (2) nominees for future Assistant Section Directors prior to the adjournment of the Fall meeting. The Executive Director shall prepare
and submit a combined listing of all nominees to the chair of the Committee on Nominations.
The chair of the Committee on Nominations will convene the Committee
for the purpose of developing the slate of nominees for the office of Vice President, Secretary, Treasurer, and four (4) Directors-At-Large.
At the same meeting of the Committee on Nominations, the list of
nominees for Assistant Section Director as received from the Executive Director shall be examined. The committee shall choose one of each Section's
nominees for inclusion on the slate of nominees.
The chair of the Committee on Nominations shall furnish a copy of
the slate of nominees to the Executive Director for inclusion in the newsletter announcing the forthcoming annual meeting.
The report of the Committee on Nominations in which they present
the slate of officers and Section Directors, shall be presented and voted upon at the business section of the annual meeting.
The right of the membership to nominate from the floor shall prevail
at the time the report of the Committee on Nominations is heard. However, only nominations for the offices of Vice President, Secretary, Treasurer,
Director-At-Large, and Assistant Section Director may be made from the floor due to the succession of officers indicated in Article 4, Section
1, of the Constitution.
The Chair of the Committee on Nominations shall have arranged for
a complete ballot of nominees to be available for use at the annual meeting should nominations be made from the floor. Said ballots shall have
provisions for write?ins for each elective office.
Elections for office with only one nominee shall be by unanimous
ballot.
Changes to the Constitution and Bylaws shall be determined by a
two?thirds majority of members present and voting. All other questions shall be decided by a majority vote of members present and voting.
Only voting members of the Association may hold elective office
or serve as chairs of committees.
The President, President?elect, and Executive Director may attend
the Annual ASBO International Convention. The Board of Directors shall determine such attendance and expenses to be paid.
It shall be the responsibility of these officers to prepare a report
of the convention highlights?items of current concern and interest which shall be given as an oral report at the General Session of the Fall meeting
or be transmitted to the membership through the newsletter.
The Past Presidents Council shall consist of all past
presidents?the presiding officer to be the Immediate Past president. This Council shall be responsible for keeping oversight on the activities
and direction of ASBO?Maryland & the District of Columbia and making appropriate recommendations to the Board of Directors.
The provisions of the Constitution and Bylaws shall
not be applied in a manner arbitrary, capricious, or discriminatory in regard to race, creed, religion, color, national origin, age, sex, or marital
status.
